SOP Title: User Account Control System
- Objective:
To lay down the procedure for User Account Control System of instruments.
- Scope:
This procedure is applicable for User Account Control System of instruments in the Quality Control Department.
- Responsibility:
- Quality Control Department: To prepare and review the SOP. To follow the procedures laid down for User Account Control System of instruments in Quality Control Department as per this SOP.
- Quality Assurance Department: To review and approve the SOP and Annexure.
- Accountability:
Head Quality Control Department, Head Quality Assurance Department.
- Procedure:
| 5.1 | Creation / Modification of User Account | |
| 5.1.1 | QC Head / Designee shall authorize the system administrator. | |
| 5.1.2 | New User Account / Modification in existing user account shall be created / modified on Receipt of requisition from the immediate supervisor of the user as per as per Annexure. | |
| 5.1.3 | QC Head / Designee shall approve the request for assigning privileges to the user. | |
| 5.1.4 | After carrying out activities as requested in the form, Administrator shall provide the intimation regarding the account information to immediate supervisor of the user and shall maintain user account record as per Annexure. | |
| 5.1.5 | Administrator shall configure / reconfigure the privileges to user as per users approved function / role identified in the request. | |
| 5.1.6 | List of user account shall be revised periodically whenever required. | |
| 5.1.7 | User type and privileges shall be as per Annexure and shall be updated whenever new Instrument/Software installed. | |
| 5.1.8 | Account users shall ensure the security and integrity of their password. | |
| 5.1.9 | Administrator shall authorize to change the user password in case of either suspect the password is compromised or users forget his password. | |
| 5.1.10 | Users shall be responsible for all activity performed with their Login account. | |
| 5.1.11 | User shall not allow to perform any activity with others login account. | |
| 5.1.12 | IT persons shall have the privileges for data backup and re-store data only. | |
| 5.2 | Training of User : | |
| 5.2.1 | Administrator shall train the user on:
· Usage of application software and its utilities · User privileges. |
|
| 5.2.2 | Removal of a user account may take place in any of the following conditions:
Ø In case account user leaves the organization then user account shall be removed permanently. |
|
| 5.2.3 | Immediate supervisor of the user shall authorize a request for removal of user account, initiated by the user and approved by QC Head / Designee as per Annexure. | |
| 5.2.4 | Administrator shall remove the user account from system and record of user account shall be maintained accordingly in Annexure. | |
- Definitions / Abbreviations :
- Definitions :
- Abbreviations:
| Abbreviation | Expansion |
| SOP | Standard Operating Procedure |
| QC | Quality Control |
| QA | Quality Assurance |
*Note – Ready to use SOP available in “DOWNLOAD” Section.