SOP Title: Medical Examination of Personnel
- Objective:
To lay down procedure for ensuring health and medical fitness of every personnel working in the premise
- Scope:
This SOP is applicable to all personnel working in Production, Quality Control, Quality Assurance, Warehouse, Engineering, Purchase/Account and HR/Administration department.
- Responsibility:
*HOD Administration/HR departments is responsible for arranging the medical check-up of new recruit before joining the duties and at periodical interval.
*All Department Heads are responsible to ensure that all personnel working in the departments have undergone health check up and medical examination
- Accountability:
Head HR/Administration and all departments’ heads
- Procedure:
5.1 Definitions:
Medical examination and Health Checkups: An examination carried out to determine the physical fitness of applicant/personnel to perform the respective job prior to or during employment.
5.2 Procedure:
| 5.2.1 | All personnel who will supposed to work in Production, Quality Control, Quality Assurance, Warehouse, Engineering, Purchase/Account and HR/Administration department shall undergo medical examination prior to employment | |
| 5.2.2 | Medical examination | |
| 5.2.2.1 | Medical examination shall include-
1- Physical examination, (weight height, pulse rate, Blood Pressure., distant vision, near vision, colour vision test, respiratory test, heart rate, mouth checks, hearing etc). 2- Pathological investigation which includes blood test and urine test are to be performed. 3- If the age of the personnel is more than 40 years he/she has to undergo for Electrocardiogram (ECG) test |
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| 5.2.3 | Procedure of medical examination | |
| 5.2.3.1 | For new employee, he/she shall be sent to the authorized medical centre as mentioned below for medical examination prior to assign duties | |
| 5.2.3.2 | For periodical medical examination the qualified physician from the certified centre as mentioned below shall be called for the examination. | |
| 5.2.3.3 | All departments’ heads and personnel shall be informed to undergo medical examination so that presence of all personnel can be ensured.
All medical examinations shall be carried out in the premises of the company. |
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| 5.2.3.4 | Proper arrangement for effective medical examination and presence of personnel shall be ensured during examination. | |
| 5.2.3.5 | After obtaining reports of medical examination it shall be ensured that all reports are filled, and duly signed with a remark by the Physician. | |
| 5.2.3.6 | In case, if any pathological tests shall be recommended by the physician it shall be done under the observation of the physician and a clear remark shall be given whether he can be absorbed in working till the report comes. | |
| 5.2.3.7 | In case a person found unfit for the job or affected by any contagious disease he/she shall not be employed or allowed to perform the respective job and shall be advised for further necessary treatment. | |
| 5.2.3.8 | After completion of the treatment the employee shall be allowed to resume his/her duties after obtaining medical fitness certified by qualified physician. | |
| 5.2.4 | Schedule of medical examination | |
| 5.2.4.1 | 1- Initial medical examination prior to assigning job
2- Periodical medical examination once in a year 3- As and when any health illness is noticed |
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| 5.2.5 | Documentation and records | |
| 5.2.5.1 | After completion of the medical examination a record of examination of all personnel shall be maintained in a file. | |
| 5.2.5.2 | A consent letter of the Physician shall be kept that he is certified and responsible for the medical examination of the personnel. |
- Abbreviation:
| Abbreviation | Expansion |
| SOP | Standard Operating Procedure |
| QAP | Quality Assurance Procedure |
| AMD | Administration Department |
| HR | Human Resource |
*Note – Ready to use SOP available in “DOWNLOAD” Section.